Letter of Confirmation to Talent
As a courtesy and more importantly, to remind the talent, you should send a letter of confirmation. Although it is in a letter format, it acts as the contract between you and the talent/performer. So, make sure that you include all the terms you think are necessary in it As written by Randy Charach. Here is a sample that I used for my business:
Thank you for being available for the engagement described above. (Note to reader: Include details of event; date, time, location, contact name and fee)
Please sign one copy of this contract and send back to us, with your invoice, within seven days. Invoice must include:
1. Your complete mailing address
2. Amount owing
3. Name of sponsor
4. Date of function
5. Date of invoice
Payment of invoices received (for completed jobs) by the 15th. of each month will be issued on the 20th., invoices received by the last day of the month will be issued on the 5th. Allcorrespondence will be by mail.
It is agreed that:
- Our calls to you will be returned promptly, between the hours of 9 am - 5 pm, Mon.-Fri.
- All inquiries regarding fees and/or availability made at this event are to be directed to
Funtime. - You will not divulge any financial information pertaining to this event to anyone, including other talents, agencies and the sponsoring organization.
- Funtime will be entitled to collect a commission on any further bookings with this client within sixty weeks of the last date of this engagement.
- You will only hand out our contact information to prospective clients.
- There will be no use of drugs or alcohol before or at the event.
- You will contact our office on the first business day after event if there are any problems.
Breach of any of these conditions may void contract at our discretion.Subject to receipt of signed contract from sponsor.